Features
Eduminika is school management software for preschools, kindergartens and daycare centers — with the school website built in. Everything below is managed from one admin panel.
Student Information & Records
A complete record for every child, kept in one place and available to authorised staff only.
- Individual student record with personal details, date of birth, gender, photo and contact information
- Home address and emergency contact details
- Parent and guardian links, including relationship, contact details and parental status
- Sibling information
- Class enrolment history by academic year and term, with start and end dates
- Per-child document checklist showing exactly what has been submitted and what is still outstanding
- Fees, discounts and payment records held against the student
- School bus route enrolment per student, with pickup and drop-off stops
- Role-based access control: student records are visible only to staff with the matching permission
Faculty & Staff Management
Teacher and staff records, roles and assignments — with the option to publish selected profiles to the school website.
- Staff records with role: teacher, teaching assistant, manager, driver or general staff
- Job and position definitions maintained by the school
- Profile photos and personal details, kept private unless the school chooses to publish them
- Publish selected teacher profiles to the public school website; keep internal records private
- Assign more than one staff member to any slot in a class timetable — lead teacher, teaching assistant, support staff or a visiting specialist, each with their own role
- Assign multiple staff members (driver, relief driver, assistant, escort) to school bus routes, with service start and end dates
- Staff summary reporting by role, active or passive status and gender
- Active or passive status per staff member
Class Scheduling
Classes, academic terms and a full weekly timetable for each class — including who teaches what, when and where.
- Class definitions with class code, capacity and linked age group
- Academic years and terms, defined by the school
- Weekly timetable per class: day of the week, start and end time, activity, room or location, and the staff working it
- More than one member of staff per activity, each with a role (lead teacher, assistant, support, guest specialist) — because an early years group is rarely left with a single adult
- Colour-coded activity types (free play, language activity, meals, art, music, science, outdoor time, nap and more), editable by the school
- Overlap protection: the same class cannot be scheduled for two activities at the same time
- Copy an existing timetable to another class or term in one step at the start of a new period
- Effective-from and effective-to dates, so an autumn and a summer routine can coexist
- Publish a class timetable to the school website so parents can see the daily routine
- Assign students to classes per academic term, with start and end dates
- School event calendar covering holidays, special days, parent meetings and activities, including recurring events and exceptions
Enrollment & Document Tracking
Replace phone calls and paper checklists with online forms and a live status view.
- Online enrollment and enquiry forms on the school website
- Needs lists defining the exact registration documents and classroom materials required
- Scope a list to the whole school, a specific age group or individual classes
- Track, child by child, which documents have been submitted and which are missing
- Attach files, links or videos to any item, and add supply locations with a map
Meal Planning & Nutrition
Weekly and monthly menus that parents can actually see, checked against recognised nutrition standards.
- Weekly and monthly meal plans by meal type (breakfast, lunch, snack)
- Publish the menu to a parent-facing page on the school website
- Compliance checking against MEB, CACFP, WHO and EFSA food group requirements
- Food categories and nutrition standard sets maintained by the school
- Assign a plan to specific classes or students
School Transport
Bus and van routes with stops, vehicles, assigned staff and student enrolment.
- Routes with ordered pickup and drop-off stops on a map, with estimated times
- Vehicle records including plate, capacity, model year and the technical and documentation fields transport regulations typically require
- Vehicle photos
- Multiple staff assigned per route, each with their own service period
- Student enrolment on a route, with their own pickup and drop-off stops
- Publish route information to the school website for parents
School Website & Content
The admin panel that runs the school also publishes the public site, so the website never goes stale.
- Preschool-themed templates and a visual page editor
- Free yourschool.eduminika.com address; connect your own domain on paid plans
- Announcements, events, photo galleries and content pages
- Multilingual content management for international families
- SSL on every site, mobile-responsive layouts, automatic sitemaps and built-in SEO tools
- File and media library with per-school storage quota
Administration & Access
The controls a school needs to run the system safely.
- Role-based permissions down to individual actions (view, create, update, delete, publish)
- Multi-branch management: chains run every location from one account with central reporting
- Security audit log of sensitive actions
- Dashboard with student, staff and operational summaries
- Nothing to install: everything runs in the browser
What Eduminika does not do
We would rather be clear up front than have a school discover a gap after signing up.
- Daily attendance check-in and check-out
- Tuition billing automation, payroll and accounting integrations
- Immunisation records and staff-to-child ratio tracking
- A native mobile app (the website and panel are mobile-responsive)